Privacy Policy

Effective Date: April 01, 2025

Introduction

At TaxProNext, we respect your privacy and are committed to protecting your information. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information when you interact with us, whether through our website, services, or direct communications. It also describes your rights to information and how to exercise them.

Scope of This Policy

This policy applies to TaxProNext and all individuals whose personal information we manage in the process of providing our services, which include Tax Filing, Business Setup/formation, Accounting & Bookkeeping, Payroll, Business Consultation, and Virtual Assistance.

Information We Collect

Depending on your interactions with us, we may collect the following types of personal data:

Full name and contact details
Government-issued identification numbers (e.g., Social Security Number, passport number)
Financial and income-related information
Employment and business details
Date of birth and demographic information
Login credentials for client portals
Sensitive data, such as tax-related health information or legal status (where required by law or with your explicit consent)

How We Collect Information

We gather personal information through:

Direct input from you (e.g., forms, emails, phone calls)
Documents or data shared during our service provision
Third parties like employers, tax authorities, financial institutions, or payroll providers
Interactions with our website or digital tools

Use of Personal Information

We use your data to:

Deliver and manage our services (e.g., filing taxes, preparing reports)
Communicate with you about your account, services, or updates
Comply with legal or regulatory requirements
Secure our systems and prevent fraud
Improve client experience and internal processes

We do not use your information for any unrelated marketing without your clear consent.

Data Sharing and Disclosure

We may share your personal information with:

Our internal teams and authorized affiliates
Third-party vendors who assist in service delivery (under strict confidentiality agreements)
Government or regulatory agencies, when legally required
Other parties only with your explicit consent or instruction

We do not sell your personal information.

International Data Transfers

In some cases, your data may be stored or processed in locations outside your country. Where applicable, we ensure adequate protections are in place under international data protection laws, including mechanisms like the Standard Contractual Clauses (SCCs) to safeguard your personal data.

Retention of Data

We keep your personal information only as long as necessary to fulfill the purposes described in this policy, including compliance with legal, tax, or contractual obligations. Retention periods for specific data types (such as tax-related or financial information) will be determined based on applicable laws and our business needs.

Your Rights

You may have the right to:

Access or request a copy of your data
Correct inaccurate or incomplete data
Request deletion of your data (subject to legal requirements)
Withdraw your consent for certain processing
Object to or restrict certain data uses
Complain to a data protection authority

To exercise these rights, email us at info@paypronext.com or call +1 916 857 8058.

Security Measures

We use technical and organizational safeguards, including encryption, secure servers, and access controls, to protect your data against unauthorized access or loss.

Cookies and Tracking

Our website utilize cookies and other tracking technologies to enhance your user experience. Cookies help us understand how visitors interact with our website and improve our services. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised effective date. Continued use of our services after updates indicates your acceptance of the new policy.

Contact Us

For any privacy-related questions or concerns, please reach out to our Data Privacy Officer:

Email: info@paypronext.com
Phone: +1 916 857 8058